Detalles del puesto

Office Assistant

Barcelona   •   20,000EUR - 22,000EUR   •  Permanente   •  added 08/06/16

Bullet points

  • Important company leader in its sector
  • Office Assistant with English and Spanish

Acerca de nuestro cliente

Multinational Consultancy located in Barcelona.

Descripción de la oferta

The role of the Office Assistant position is to provide an effective front desk service as well as to assist Facilities and Finance department with a variety of logistic and administrative tasks to enable both departments to function effectively and efficiently.

Essential Duties and Responsibilities:

  • Reception:

    • Greet and welcome visitors
    • Monitor and ensure that the reception area is kept tidy
    • Process and deliver internal and external mail daily
  1. Building and Office services:
    • Support Office manager in liaison with the landlord, building maintenance & contractors and providers management
    • Provide administrative and general support in ensuring compliance with Health & Safety Regulations.
    • Maintain an adequate inventory of office supplies
    • Supervises the maintenance of office equipment
    • Provide administrative and secretarial support by performing delegated administrative and clerical duties for the assigned work area(s).
  2. Travel, Meeting & Event management:
    • Manage conference room reservations and assist in the planning and preparation of meetings
    • Organize travel arrangements and events logistics
    • Finance

      • Sort, scan and archive Accounts Payables invoices
      • Sort and archive T&E reports
      • Manage third party archiving vendor activities

      Perfil buscado (h/m)

      • Education and Experience:
      • At least two years experience in a similar position.
      • Diploma in business administration or similar.

      • Skills and Abilities:
      • Spanish and good English level.
      • Good interpersonal and communication skills
      • Problem solving skills
      • Superior office and organizational skills
      • Professional appearance and manner
      • Excellent customer service skills
      • Familiarity with MS Office Suite; including, proficiency with word processing, spreadsheets, database management, e-mail, and calendar programs

      • Preferred:
      • Experience in International Companies and multi-cultural environments
      • A third language would be a plus.

      Qué Ofrecemos

      • Permanent position.
      • Full time position.

      Me interesa este trabajo

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